Ai Assistant For Professional Practice

Documents, deadlines and the same client questions every month. That is the week most of a professional practice disappears into, and it is the part an assistant can take.

How it sounds in your trade

“document, thEdhi, ovvoru maasamum adhE client kelvi” — that is the week, in the words it is usually said in. Your customers write to you like that, and it answers them like that.

Who this is for

Chartered accountant, auditor, advocate, lawyer, legal, consultant, consultancy, gst filing — anyone whose day goes the same way. If that is not your trade the assistant will still work out what your week looks like; this page is just the one written down.

What it would do for a professional practice

• Email assistant — reads the inbox, drafts the reply, and leaves you to press send.
  Rs 20,000 - 50,000 to set up, then Rs 2,500 - 7,000 a month. About 2-3 weeks
• Assistant over your own paperwork — answers questions out of your own files, price lists and records instead of you going and looking.
  Rs 25,000 - 60,000 to set up, then Rs 2,000 - 6,000 a month. About 2-4 weeks
• AI receptionist — answers the phone line, takes the message and the number, and tells you who called and why.
  Rs 40,000 - 110,000 to set up, then Rs 5,000 - 16,000 a month. About 3-5 weeks
• Document sorting and filing — sorts what arrives, names it, files it, and finds it again when you ask in your own words.
  Rs 45,000 - 150,000, which is 40% under what agencies quote for work this size
• Appointment and follow-up reminders — messages the customer the day before, and again if they do not reply - the cheapest way there is to stop no-shows.
  Rs 18,000 - 60,000, which is 40% under what agencies quote for work this size
• Form filling and data entry — does the typing part of the paperwork nobody wants to do.
  Rs 24,000 - 90,000, which is 40% under what agencies quote for work this size

What it still needs you for

Deciding a price, agreeing anything, and every judgement that costs money. An assistant answers what you have already written down and hands over the rest — it is told to say I do not know, here is a person rather than guess. Every competitor claims full automation; being the one who says where it stops is the reason to believe the rest.

Tamil and English

It answers in whichever your customer wrote in. Your price list can be a photograph of a notebook page — it reads that and answers out of it, so the numbers it gives are yours and not something it made up.

What people ask before they start

Does it answer in Tamil?

Yes, and in English. It replies in whichever your customer wrote in - most people in a professional practice write a mixture of both, and it does too.

Do I have to type my price list in?

No. A photograph of the page in your notebook is enough. It reads that and answers out of it, so the numbers it gives your customers are yours - it is not allowed to make one up, and when it is not sure it says so instead of guessing.

What does it cost for a professional practice?

The one that saves most time is email assistant, at Rs 20,000 - 50,000 to set up, then Rs 2,500 - 7,000 a month. There is no monthly contract to sign before you have seen it work - it runs for a week showing you what it would have said, and you decide after that.

What happens when it does not know something?

It stops and hands the conversation to you, and it tells you what it was asked. Those questions become the list of things missing from your own price list - written by your customers, which is the only list worth having.

Will it message my customers without me knowing?

Not until you switch that on. It starts by writing down what it would have said and sending none of it. When you have read enough of them, you let it reply on its own - and it will never move money, change a price or agree to anything, however long it runs.

It is the same assistant that would run on your WhatsApp. Ask it what your own week would look like.